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What is a Delegation

Delegations to Council are subject to the provisions of Section 13 of the West Nipissing Procedural By-Law No. 2023-27. A Delegation to Council is generally made by an individual, group or organization who wishes to share information with Council which may be of general interest to the municipality as a whole. Delegations are also made by groups or organizations seeking Council’s assistance. 

About the Process

To make a delegation you must submit a Delegation Request to the Municipal Clerk. Your completed form must be submitted at least 10 days prior to the requested meeting date.

Notwithstanding that a specific dates may be requested, delegations are subject to approval and are scheduled according to available meeting dates. If the requested date is not available, the Clerk’s office will contact you to arrange another suitable date. 

Presentations are limited to a maximum of 15 minutes and may be made in-person or virtually via the Zoom platform. All Council meetings are recorded and live-streamed on the municipality’s YouTube channel.

Council Meetings

Council meets every 1st and 3rd Tuesday of the month (schedule varies in July and August).

Time and Location

Meetings begin at 6:30 p.m. and are held in Council Chambers at Town Hall, 225 Holditch Street, Sturgeon Falls, unless otherwise notified.

Guidelines for Presenters

Before the Delegation

Submit your Delegation Request Form
A member of the Clerks Department will follow-up with details regarding your request.

Provide information to the Municipal Clerk
If the delegation will include a visual presentation, please provide a copy of the presentation, preferably in PDF format, to the Clerk no later than noon on the Wednesday preceding the scheduled delegation date.

During the Delegation

Be mindful of time
Delegations are limited to a maximum of 15 minutes.

Speak through the chair
When addressing Council or answering a question, always speak “through the Chair”. This maintains order in the meeting. The Mayor is addressed as Mayor Rochon, Madam Mayor or Your Worship.

We are here to help

For any other questions regarding your presentation to Council, please contact the Clerks Department at 705-753-6907 or 705-753-6926.

Melanie Ducharme, Municipal Clerk
mducharme@westnipissing.ca  

Delegation Request Form

Name / Nom(Required)
Email(Required)
Dates are subject to approval. Council meets every 1st and 3rd Tuesday of the month. / Sous réserve d'approbation. Les rencontres du Conseil ont lieu à chaque 1er et 3eme mardi du mois.
MM slash DD slash YYYY
Reasons for the presentation, background and contextual information. / Raison pour la présentation, précisions sur le contexte.
Drop files here or
Max. file size: 10 MB.

    Disclaimer: Delegations are recorded in video and audio format as part of Council meetings and are subject to media broadcast. Personal information on this form will be used for the purpose of sending correspondence relating to matters before Council and Committee of the Whole. Your name, contact information, comments, and any other personal information, is collected and maintained for the purpose of creating a report that is available to the general public pursuant to Section 27 of the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, C.M 56, as amended.

    Avis : les délégations sont enregistrées en format vidéo et audio dans le cadre des réunions du Conseil et font l'objet d'une diffusion médiatique. Les renseignements personnels inscrits sur ce formulaire seront utilisés dans le but d'envoyer de la correspondance relative aux questions portées devant le Conseil et le comité plénier. Votre nom, vos coordonnées, vos commentaires et tout autre renseignement personnel sont recueillis et conservés dans le but de créer un rapport accessible au grand public conformément à l'article 27 de la Loi sur l'accès à l'information municipale et la protection de la vie privée, L.R.O. 1990, C.M 56, telle que modifiée.

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