What is a Delegation
Delegations to Council are subject to the provisions of Section 13 of the West Nipissing Procedural By-Law No. 2023-27. A Delegation to Council is generally made by an individual, group or organization who wishes to share information with Council which may be of general interest to the municipality as a whole. Delegations are also made by groups or organizations seeking Council’s assistance.
About the Process
To make a delegation you must submit a Delegation Request to the Municipal Clerk. Your completed form must be submitted at least 10 days prior to the requested meeting date.
Notwithstanding that a specific dates may be requested, delegations are subject to approval and are scheduled according to available meeting dates. If the requested date is not available, the Clerk’s office will contact you to arrange another suitable date.
Presentations are limited to a maximum of 15 minutes and may be made in-person or virtually via the Zoom platform. All Council meetings are recorded and live-streamed on the municipality’s YouTube channel.
Council Meetings
Council meets every 1st and 3rd Tuesday of the month (schedule varies in July and August).
Time and Location
Meetings begin at 6:30 p.m. and are held in Council Chambers at Town Hall, 225 Holditch Street, Sturgeon Falls, unless otherwise notified.
Guidelines for Presenters
Before the Delegation
Submit your Delegation Request Form
You must submit a Delegation Request to the Municipal Clerk no later than 4 p.m., three days prior to the date the agenda is prepared (typically the Thursday before the meeting). A member of the Clerks Department will follow-up with details regarding your request.
Provide information to the Municipal Clerk
Provide a copy of your presentation to the Municipal Clerk either in advance of the meeting or at minimum 15 minutes prior to the commencement of the meeting. If you are providing a Powerpoint presentation or visuals, please e-mail a copy to the Municipal Clerk by Tuesday morning prior to the meeting to ensure that it is set up for you when you arrive at the meeting.
Please contact one of the following individuals:
Melanie Ducharme, Municipal Clerk
mducharme@westnipissing.ca
Hollie Girouard, Deputy Clerk
hgirouard@westnipissing.ca
During the Delegation
Be mindful of time
Delegations are limited to a maximum of 15 minutes.
Speak through the chair
When addressing Council or answering a question, always speak “through the Chair”. This maintains order in the meeting. The Mayor is addressed as Mayor Rochon, Madam Mayor or Your Worship.
We are here to help
For any other questions regarding your presentation to Council, please contact the Clerks Department at 705-753-6907 or 705-753-6926.
Delegation Request Form
Disclaimer: Delegations are recorded in video and audio format as part of Council meetings and are subject to media broadcast. Personal information on this form will be used for the purpose of sending correspondence relating to matters before Council and Committee of the Whole. Your name, contact information, comments, and any other personal information, is collected and maintained for the purpose of creating a report that is available to the general public pursuant to Section 27 of the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, C.M 56, as amended.
Avis : les délégations sont enregistrées en format vidéo et audio dans le cadre des réunions du Conseil et font l’objet d’une diffusion médiatique. Les renseignements personnels inscrits sur ce formulaire seront utilisés dans le but d’envoyer de la correspondance relative aux questions portées devant le Conseil et le comité plénier. Votre nom, vos coordonnées, vos commentaires et tout autre renseignement personnel sont recueillis et conservés dans le but de créer un rapport accessible au grand public conformément à l’article 27 de la Loi sur l’accès à l’information municipale et la protection de la vie privée, L.R.O. 1990, C.M 56, telle que modifiée.